Process Customer payments
Allocate Customer payment
View Customer transaction history
Print customer statement
Create Tickets
Inventory Valuation
Profit and Loss
Balance Sheet
Receivables
Payables
Sales Tax Report
Process Supplier Unpaid Invoices
Process Supplier Paid Invoices
Pay a supplier
Allocate supplier payment
Process a supplier credit note
Process General Expense
Make or assemble products
Adjust product quantity
Sub-products (product options)
Discounts
Bulk Update Sales Prices
Sales by Customer Reports
Sales by product report
Monthly Sales
Category Sales
Sales by Type
Sales analysis
Sales by product report
Product Purchases
Purchase Order report
Inventory Quantity
Inventory Valuation
Product usage
Product profitability
Understanding the Dashboard
The dashboard is the main navigation area for business owners and staff. All activites are updated in the cost accounting software which both displays information and processes data.
How to create product categories
Product categories have to be created in order to create products. Categories are classified as:
Finish goods - products available for sale
Raw materials - components use to make a finish good
Dummy product - no inventory movement
Service charge - no inventory movement
Labor internal - cost to make a product
Overhead internal - cost to make a product
How to create products
Provide information on how to create a product purchased for resale, assembled or manufactured. Important steps included for costing product to ensure that the unit cost of the item is broken down example.
A 100lb bag of rice costing $45.00 per bag is equivalent to $0.45 per pound. If the bag is bought for resale the cost to monitor is $45.00 but if the rice is used to make meal the cost is $0.45.
Understanding the inventory cycle and process
Inventory cycle include:
Create purchase order
Receive inventory
Create supplier invoice and match inventory received
Pay supplier invoice
Purchase Orders, Receiving inventory and supplier payments
Steps showing the purchase order process
How to process an unpaid supplier invoice
Automate the inventory process
Create purchase order - automatically done
Receive inventory - automatically done
Create supplier invoice and match inventory received - automatically done
Pay supplier invoice - Business need to process
How to process fully paid supplier invoice
Automate the inventory process
Create purchase order - automatically done
Receive inventory - automatically done
Create supplier invoice and match inventory received - automatically done
Pay supplier invoice - automatically done
Setup product made or assembled
Manufactured product - Inventory components are immediately reduced to make a product then the new finished product is added to inventory. inventory is tracked on the components and finished product.
Example - a candle, a car, a laptop, bread, lotion etc
Assembled product - Inventory components are immediately removed to process a sale. Inventory is tracked only on the components.
Example a burger made at a fast food restaurant
Inventory Count process
Steps to count inventory and adjust stock on hand
How to update multiple products
Bulk update of products
POS Explanation
Shows opening cash (float), menu navigation and processing of sale
Steps to process a POS Refund
Manually add products to process a refund or search for a previous invoice to refund.
PIN code required